System Engineering Design Tallahassee

Contract and Invoicing...

CONTRACT MANAGEMENT
CIS allows the contracting organization to enter contract information that will then automatically generate invoices. This information is permanently retained and can easily be modified throughout the life of the contract without compromising the integrity of the agreement.

CIS can account for various types of contracts ranging from very simple to extremely complex. Simple: provides for completion of a short term inexpensive task. Complex: provides for salary costing with additives on a multi-million dollar contract. Features include:

Easy, self-explanatory navigation
Flexible naming conventions
Importing and exporting of data
Detailed tables allowing payment of goods and services
Standard salary additives such as Overhead, Profit Margin, FCCM and Expense
Flexible methods of payment to accomodate fixed price, reimbursable or combination contracts
Accommodates complex accounting and contracting methods
Ease of amending or correcting contracts

INVOICE MANAGEMENT
The CIS invoicing module allows the designated consultant and subconsultants to generate and transmit invoices for goods and services performed under contract. This web application provides a standard, easy to understand format. Features include:

System generated sequential invoice numbers
Point and click selection of pay items
Costs, rates, projects and schedules based on contract terms
System retained previous billing and available budget
Automatic calculations - no mathematical errors
Easily tracked invoice status from creation through final payment
Paperless electronic submission
Clear and distinct web page navigation
Easily accessible subsections within the integrated contract module

WEB DATA
CIS web pages have been designed to eliminate "overcrowding". Many web pages have "show" or "hide" buttons. The show button displays items that users need to work with temporarily in the web page (such as adding data or displaying a secondary list). Once work is completed in these areas items may then be hidden from view.

Also, System Engineering Design understands the need to import data from and export data to external systems. This is accomplished through the creation of text delimited files.

IMPORTANT FEATURES OF CIS
Realizing that no two organizations are alike, System Engineering Design, LLC has developed CIS with the scalability and flexibility to meet your needs. Designed to work for you, CIS also delivers:

Multi-level user access
View-only capability for independent auditors
Reporting capabilities
Data import/export for accounting and job costing systems
User training

Some exporting of data is included with the Consultant Invoicing System. However, since the system captures a large quantity of contract and invoicing data an agency may desire to export other data as well. Normally, we provide system data in the form of a text file (txt) or extensible markup language file (xml). This enables the customer to load the data to a database, spreadsheet or the mainframe; then they may tailor the data to their reporting needs. However, System Engineering Design also provides static reports upon request.